BUNGENDORE BEER & BBQ FESTIVAL 2027

Organiser Terms & Conditions

Event Date: Saturday 20 March 2027
Venue: Royal Hotel Bungendore, NSW
Organiser: Royal Hotel Bungendore

1. Tickets and Admission

1.1. General Admission tickets are $20 per person aged 16 years and over, excluding any separately disclosed booking fees.

1.2. A maximum of 750 paid admission tickets will be available.

1.3. Children under 16 years of age are admitted free of charge, with no fixed allocation of free child tickets. Admission remains subject to venue safety requirements and any applicable legal or approved capacity limits.

1.4. Children under 16 must be accompanied and supervised by a responsible adult.

1.5. Valid tickets must be presented for admission. Tickets may be checked electronically at the entrance.

1.6. The organiser reserves the right to refuse entry or remove patrons engaging in unsafe, violent, disorderly or unlawful behaviour, subject to applicable law.

2. Total Fire Ban and Bushfire Conditions

2.1. The festival is scheduled during the NSW bushfire danger period and involves outdoor BBQ cooking, including potentially wood-fired and solid-fuel smokers.

2.2. If the NSW Rural Fire Service declares a Total Fire Ban affecting Bungendore on 20 March 2027, the festival will not proceed on that date.

2.3. The organiser may also postpone or cancel the festival where bushfire activity, extreme weather, emergency warnings, fire restrictions or directions from relevant authorities make the event unsafe or impractical to conduct.

2.4. Where possible, the organiser will provide advance notice through email, the festival website and official social media channels.

3. Postponement and Refunds

3.1. If the festival cannot proceed on 20 March 2027 due to a Total Fire Ban, bushfire conditions or another significant safety concern, the organiser may postpone the festival to a date in April 2027 or cancel the event.

3.2. If the festival is postponed, existing tickets will remain valid for the rescheduled date.

3.3. Ticket holders who cannot attend the rescheduled date may request a refund of their ticket purchase price. The organiser will provide instructions and a reasonable period for submitting refund requests when the new date is announced.

3.4. If the festival is cancelled without a replacement date, ticket holders will receive a refund of their ticket purchase price.

3.5. Refunds will be processed through the original ticketing/payment provider wherever possible. The treatment of booking and payment processing fees will be communicated in accordance with applicable law.

3.6. Refunds are not ordinarily provided for a change of mind or personal circumstances where the event proceeds as advertised, except where required by Australian Consumer Law.

3.7. Nothing in these terms excludes, restricts or modifies any rights or remedies available under Australian Consumer Law.

4. Alcohol and Responsible Service

4.1. Alcohol may only be purchased or consumed by persons aged 18 years or over in accordance with NSW liquor licensing requirements.

4.2. Acceptable proof of age may be requested.

4.3. The Royal Hotel Bungendore and authorised bar staff reserve the right to refuse alcohol service in accordance with Responsible Service of Alcohol obligations.

4.4. Intoxicated, violent or disorderly patrons may be refused service or removed from the event.

4.5. Alcohol brought from outside the licensed event area is prohibited.

5. Food and Beverage

5.1. Food and beverages will be available for purchase separately from participating vendors and bars.

5.2. Admission tickets do not include food or beverages unless expressly stated.

5.3. Food vendors are responsible for providing appropriate food safety information, including allergen information.

5.4. Vendor menus, pricing and availability may vary.

6. Event Safety and Conduct

6.1. Patrons must comply with reasonable directions from event organisers, security personnel and emergency services.

6.2. BBQ smokers, cooking equipment, fuel storage and restricted vendor areas are not accessible to the public unless specifically authorised.

6.3. Parent or supervising adults must supervise children and keep them away from cooking equipment, hot surfaces and restricted areas.

6.4. Dangerous items, weapons, fireworks and unauthorised fires are prohibited.

6.5. The organiser may modify event activities or close areas where necessary to protect public safety.

7. Event Changes

7.1. The organiser may make reasonable changes to vendors, entertainment, event layout or activities.

7.2. Material changes to the advertised event will be communicated where reasonably practicable.

7.3. Where a material change gives rise to a refund or other remedy under Australian Consumer Law, those rights will be honoured.

8. Photography and Media

8.1. Photography and video recording may occur at the event for promotional and documentary purposes.

8.2. Patrons may advise event staff if they have concerns about being photographed or filmed.

8.3. Photography or recording of children for promotional use will be subject to appropriate consent arrangements.

9. Personal Information

9.1. Personal information collected during ticket purchases will be used for ticket administration, event operations, safety communications and refunds.

9.2. Personal information will be handled in accordance with applicable privacy laws and the relevant ticketing provider's privacy policy.

9.3. Marketing communications will be sent only where appropriate consent or another lawful basis exists.

10. General Conditions

10.1. Patrons attend at their own risk to the extent permitted by law. Nothing in these terms excludes liability that cannot lawfully be excluded.

10.2. The organiser is not responsible for personal travel, accommodation or other expenses incurred by ticket holders as a result of cancellation or postponement, except where liability arises under applicable law.

10.3. These terms are governed by the laws of New South Wales, Australia.

By purchasing or obtaining a ticket, attendees acknowledge these terms and conditions, subject to their rights under Australian law.